How To Write A Covering Letter
f you are sending your CV an employer/agency with no
to a perspective employer specific vacancy in mind or,
by post or fax it is specific, where you are sending
essential that you send with it a your CV in response to an
covering letter. You need to use advertisement for a particular
the cover letter to create a good role, the overall cover letter
impression so that the employer format is the same.
or recruiter will want to read
your CV. It will have more impact Here are the top ten rules to
if it is individually written in remember when Cover letter
response to a particular role or writing
advertisement.
1. The cover letter should
In the case of email applications consist of 1 page on plain white
it is acceptable to write a brief A4 paper.
paragraph of a few sentences 2. You should use a font that
explaining where you heard about offers a clean and clear
the role and why your appearance. Arial is best
qualifications and experience are 3. Aim for a maximum of three
a perfect fit for the job. You paragraphs. Remember simple is
should ensure the tone of the best
text is formal as would be the 4. Use upbeat and positive
case with a paper cover letter. language and avoid exaggerated
It is a mistake to be too statements
informal as this can be seen as 5. Ensure there are no spelling,
unprofessional. grammar, or punctuation mistakes.
When making any sort of job 6. Always use black ink.
application either Speculative, 7. Express yourself with
where you are sending you CV to confidence.
8. Where possible, write to a
named individual Date
9. Cover letters should be
tailored specifically for each You should use long date format
application in full e.g. 27th April 2006 and
10. Be concise and to the point. not 27/4/06
Try to avoid repeating what's in
your CV. Salutation & Opening
Cover letter format If you know the name use it e.g.
Dear Mr Smith. If you don’t know,
Your contact details use Dear Sir/Madam. It is
preferable to use a name. The
This should include your name, company’s web site is often a
address, telephone number and good place to search for the
email address if you have one. appropriate individual.
Remember make it easy for the
employer to contact you. Letter title
Employer/agency details Centre and bold the text. This
will enable the addressee to know
This should include whom the immediately that this is an
letter is going to, company name application
and full address. If you know the
name of the person e.g. if it is Paragraph 1 – Why you are writing
mentioned in the advertisement
then use it. If no particular
name was mentioned use a You want to try & get the
department title e.g. Personnel interest of the Employer. You
manager or Managing director should start the letter with the
reason for writing and indicate step
the position that you are
applying for along with how you Refer to your enclosed CV and
heard of the vacancy. This is also ask for the interview. You
also a good place to tell then may at this point suggest that
why you are interested in the you will be making a follow up
position and convey a genuine call. It is also important that
interest in the company. The you thank the reader for their
company website will be a good time and consideration and tell
source of background information. them that you look forward to
hearing from them.
Paragraph 2 – What you can offer Closing
them
Use “Yours sincerely” if you are
Here you describe briefly why you sending the letter to a named
think you should be considered person, otherwise use “Yours
for the role. You should faithfully”. Add a few blank
summarise relevant qualifications lines and finish with your name.
for the position along with your The space between is used for
experience and skills. Also give your signature once printed.
a brief example of one or two
jobs you have worked in that Finally you may want to add your
relate to the position. Try to telephone number and email
make sure that it is not just a address beneath your name.
list of what is in your CV but is Remember you want to make it easy
individualised to the job for them to contact you.
application.
E & O E - Copyright 2006 CV
Paragraph 3 – Summarise and next Writing Ltd
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